Persons conducting a business or undertaking (PCBUs) at a mine must ensure that the regulator is provided with an up-to-date list of each health and safety representative and deputy health and safety representative for the mine, including their contact details and the work groups they represent. 

Operators of coal mines must notify the regulator of everyone elected to be site safety and health representatives and electrical safety and health representatives. This should include the contact details for each representative.

An updated list should be provided to the regulator following elections or whenever there is a change in details previously provided.

The list can be mailed or emailed to the local Mine Safety office.