EROL (Exploration & Environmental Reports Online Lodgement) is an extension to the core DIGS® records archive system, enabling exploration title holders/operators to lodge reports via the internet.

Benefits of online lodgement include:

  • Efficiency: Timely submission of reports and electronic transmission will reduce both the time and cost for both companies and the department, and result in faster response time.
  • Accuracy: Prompts for correct details from the Mineral Exploration Assessment (MEA) database.
  • Security: Avoids the possibility of damage or loss of CDs during their physical journey. 128 bit encryption encoding and virus scanning ensures data is secure and meets audit requirements.
  • Integrity: Integration between the MEA and DIGS databases and internal validation checking ensures the integrity of data.

EROL functions

Title holders, operators or agents, as approved EROL account holders, can prepare and lodge reports online in a simple four step procedure.

  1. Query title and nominate report type
  2. Prepare the new report
  3. Attach documents as digital files
  4. Submit report and documents

Account holders can also save incomplete reports in EROL, and then lodge when ready, as well as view, edit and resubmit reports if they have been rejected by Resources & Energy.

EROL user registration

All users require a valid EROL user account to access EROL and to submit reports. A user account can be applied for online at the EROL login page.

Please note that an email address and company details are collected by the Division of Resources & Energy during registration for the express purpose of activating the EROL service and providing system notifications. This information will not be distributed to any other parties. You can unsubscribe and stop all EROL access at any time by sending an email to erol.reguser@trade.nsw.gov.au with Unsubscribe in the subject field of your email.

User accounts must comply with the following validation policy:

  • Passwords are case sensitive and must be at least 8 characters in length and include at least one numerical or one one non-alpha character.
  • The password or password hint cannot be password.
  • The username and password cannot be the same.
  • The username can not be a common name, for example, admin, administrator etc.
  • Full name must contain at least two words.

You can access or correct your account details after activation by accessing Account Maintenance. You will be notified by email when your account has been activated. Please allow up to 48 hours for account activation.

Important EROL notes

  • When submitting exploration or expenditure reports, do not use single or double quotation marks, forward or backward slashes, apostrophes and other special characters or symbols for any field, otherwise the data will not be saved in the current application.
  • When submitting expenditure reports there is a string length limitation up to 10 characters for the Estimated Expenditure field. It is suggested to avoid using "$", commas, extra spaces and round to the nearest dollar value.
  • EROL will only accept the non-proprietary file formats of PDF, JPEG, TIFF and ASCII (including files such as TXT, DAT, CSV, LAS). LAS and DAT files need to be zipped before submission.
  • Uploaded file size is limited to 32MB. Note the system will default back to its home page if the file size is exceeded, with no warning message given.
  • Offline lodgement may be used for sending files to the Department on CD/DVD or other media. It is applied to the file that is larger than 32MB and can't be split into smaller files. It is also applied to the file that can't be converted to acceptable formats (ascii, csv, pdf, jpg, tif) by EROL but is compulsory to be supplied although it is less than 32MB.
  • There are minor differences in the EROL procedures for submitting the different types of reports. Please refer to the appropriate guide below for help.

EROL enquiries

Coal reporting

Emma Andrews
Geoscientist
Coal & Petroleum Geoscience
Phone: 02 4931 6419
Email: coal.geology@industry.nsw.gov.au

Environmental reporting

Steve Barry
A/Director
Environmental Sustainability Unit
Phone: 02 4931 6605
Email: minres.environment@industry.nsw.gov.au

Minerals reporting

Ian Clarke
Principal Geologist
Mineral Exploration Assessment Unit
Geological Survey of NSW
Phone: 02 4931 6715
Email: minerals.explorationassessment@industry.nsw.gov.au

Petroleum reporting

Michelle Kounnas
Technical Officer
Coal & Petroleum Geoscience
Phone: 02 4931 6682
Email: geoscience.petroleum@trade.nsw.gov.au

Technical assistance

Wenlong Qian
Senior Geoscientist
DIGS/EROL System Administrator
Geoscience Information
Geological Survey of NSW
Phone: 02 4931 6556
Email: digs.info@trade.nsw.gov.au

Related links and EROL help documents

Can't find what you're looking for?
DIGS
Phone:
+61 (0)2 4931 6598
Fax:
+61 (0)2 4931 6700
digs.info@trade.nsw.gov.au
Postal:
DIGS, Geological Survey of New South Wales, PO Box 344, Hunter Region Mail Centre NSW 2310
Office:
516 High Street Maitland NSW 2320 Map